Online board meetings eliminate one of the biggest obstacles to participation and attendance: time. Meetings are shorter and board members are able to attend more meetings. This increases the number of attendees and decreases the chance of missing crucial decisions. However, it’s crucial to recognize that conducting a board meeting online is not without its problems.
In-person meetings allow participants to read body facial expressions and language, which is difficult to do in a virtual chat. It’s also more difficult to keep board members that are not in the same room active. Board members might be hesitant to speak up because they fear their contributions won’t be heard. Even should they speak up speak up, their voice might be drowned out by other members or background noise.
Other issues that arise that come with online board meetings are poor audio quality and inconsistent video conferencing software. It is essential to select an online video-conferencing system that is safe, accessible, easy to use, and has numerous features that can benefit your business. It’s a good idea request your boardmgmt.net board members to test the platform prior to your online board meeting in order to avoid technical issues.
Another challenge is to keep the discussion on track. Limiting the length of the discussion can help. It is recommended to set the goal for each item and limit the time it takes. You could, for instance, assign a member as the leader for each topic on the agenda or assign a time limit for each item. Before moving to the next item, the aim is to come to a decision or generate some ideas.